Matching rent by hand is slow, error-prone and always a step behind. TenantSync connects your Irish bank once through PSD2 Open Banking (AIB, Bank of Ireland, PTSB, EBS, Revolut, N26), auto-matches every incoming transfer to the correct tenancy, flags bank-confirmed arrears in real time to both agency and tenant, and auto-generates per-landlord disbursement statements — saving up to 8 hours of admin a week. It's read-only, so it can never touch your money. There's a free 14-day trial, no card required.
Rent reconciliation is one of those jobs that feels manageable right up until it isn't. With two or three tenancies you can hold the payments in your head. With twenty, thirty or a full agency book, "did everyone pay, and who didn't?" becomes a monthly investigation — cross-referencing a wall of bank transactions against a list of expected rents, chasing the ones that don't line up, and then doing it all again to work out what to pay each landlord.
The frustrating part is that almost none of it is skilled work. It's pattern-matching a computer should do instantly. The reason it usually falls to a person is simply that the bank statement and the tenancy list have always lived in two different places. Open Banking closes that gap.
The month-end reconciliation grind
Done manually, rent reconciliation is a stack of small, repetitive decisions, each with room for error:
- Which tenancy is this transfer? A payment lands with a vague reference or none at all, and you work out who it's from by the amount and the date.
- Did it come in full? A round-number transfer looks like rent — but is it the right amount, or €150 short?
- Who hasn't paid? The hardest question, because you're looking for something that isn't there, which is easy to miss on a busy statement.
- What do I pay the landlord? Once rent is matched, you still have to net off the fee and any contractor costs to build each disbursement statement.
The real cost of manual reconciliation isn't just the hours — it's that arrears are only ever as current as your last reconciliation. Do it monthly, and you find out about a missed payment weeks after it happened.
Why reference-based matching fails
The obvious fix — "just tell tenants to use a reference" — doesn't hold up in the real world, which is why simple reference matching disappoints. Tenants pay from a partner's account, round the amount up or down, split the rent across two transfers, mistype the reference or leave it blank entirely. Match purely on a reference string and you get missed payments and false mismatches in equal measure.
Reliable matching has to look at the whole picture — the amount, the timing, and the rent actually expected for each tenancy — not one fragile field. That's the difference between a bank feed that dumps transactions in front of you and true reconciliation that knows what each payment is.
How auto-matching works
Open Banking removes the manual step entirely. You connect each account rent is paid into once, and TenantSync does the reconciliation continuously from then on:
1. Connect your Irish bank — once
Through regulated PSD2 Open Banking, you securely link the account rent lands in — AIB, Bank of Ireland, PTSB, EBS, Revolut, N26 and more. You authorise it inside your own bank; TenantSync never sees your banking password.
2. Every transfer matches itself to a tenancy
TenantSync imports new transactions on a regular sync cycle and auto-matches each incoming payment to the tenancy it belongs to — by amount, reference and timing — then marks that rent as received. No statement to scan, no names to tick off.
3. Expected is checked against actual
Because the platform knows the rent due for each tenancy, it isn't just logging money in — it's comparing what landed against what was owed. A full match is recorded; a shortfall or a no-show is surfaced as arrears rather than quietly passing as paid.
Real-time arrears, not month-end surprises
The biggest win from automated matching isn't the time saved — it's when you find out about a problem. Because TenantSync checks each tenancy against its expected rent on every sync, a missing or short payment is flagged as bank-confirmed arrears within hours of the data confirming it, not weeks later at month-end reconciliation. It can alert both sides:
- The agency or landlord is alerted so you can act while a shortfall is still small.
- The tenant can be alerted too, turning an awkward chase into a neutral automatic reminder that often resolves things before you're involved.
Early beats aggressive
Arrears are far easier to resolve early. A tenant three days late usually just forgot; the same tenant two missed months later is facing a lump sum they may struggle to clear. Catching it on day one — automatically — is the single biggest lever on arrears there is.
Let the platform reconcile rent for you
Start a free 14-day trial, connect your bank in minutes, and let TenantSync auto-match every payment, flag arrears in real time and build your per-landlord statements — across your whole portfolio.
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Per-landlord disbursement statements, assembled for you
For an agency, matching rent is only half the job — the other half is telling each landlord client what they're owed and paying it out. Done by hand, that means pulling each landlord's tenancies out of the statement, adding up the rent, subtracting the management fee and any contractor costs, and writing it all into a statement. Every month. Per client.
Because every payment in TenantSync is already matched to a tenancy and a landlord client, the platform can assemble that per-landlord disbursement statement automatically:
| Statement line | How it's produced |
|---|---|
| Rent collected | Summed from the payments auto-matched to that landlord's tenancies for the period. |
| Management fee | Calculated on the agreed basis when the rent is matched — no manual percentage maths. |
| Contractor deductions | Itemised maintenance and contractor costs netted off against the property. |
| Net paid to landlord | The gross-to-net figure, ready to disburse and share with the client. |
What was a month-end assembly job becomes a one-click output per client — the same transparent statement that keeps management contracts renewing, produced from data you already captured.
Is Open Banking safe? PSD2, in plain English
It's a fair question when you're connecting a bank account. "Open Banking" is the regulated system created under PSD2 (the EU's second Payment Services Directive) that lets you securely give an app permission to read your account data. In Ireland it's supervised by the Central Bank. The key points:
Read-only, credential-free, revocable
- Read-only. TenantSync can see transactions to match rent — it cannot move money or set up a payment.
- No password sharing. You authorise the connection inside your own bank's login; the app never sees or stores your banking credentials.
- You're in control. You can revoke access at any time, directly with your bank.
- Regulated technology. It's the same PSD2 framework behind the account features in mainstream European banking apps.
In short, connecting your account to reconcile rent is fundamentally different — and far safer — than sharing a banking login. You're granting a narrow, read-only, revocable view, and nothing more.
See your hours-saved with the ROI calculator
Start a free 14-day trial, connect your bank, and TenantSync shows what automated reconciliation saves against your current manual process — hours per week and arrears caught earlier, on your own portfolio.
The hours-saved maths
The value of automating reconciliation is easy to feel but worth making concrete. Add up what a manual month actually costs you:
- Matching payments — cross-referencing the statement against expected rents, every month.
- Chasing mismatches — hunting the transfers that don't line up and the tenants who paid short.
- Spotting arrears late — and the harder recovery that follows a delayed nudge.
- Building disbursement statements — assembling each landlord's figures by hand.
Across a portfolio that's routinely several hours a week — TenantSync users can save up to 8 hours a week — and every one of those hours is admin you can't bill. Automating it doesn't just save time; it frees the team for the work that actually wins and keeps clients. (Figures are illustrative — the ROI calculator estimates the saving on your own numbers.)
How TenantSync automates reconciliation end to end
Reconciliation in TenantSync isn't a bolt-on — it's the rent-automation pillar of the platform, sitting alongside RTB and PSRA compliance on one login:
- Open Banking connection. Link AIB, Bank of Ireland, PTSB, EBS, Revolut or N26 once via PSD2, read-only.
- Automatic matching. Every incoming transfer is matched to the correct tenancy by amount, reference and timing — no manual bookkeeping.
- Real-time arrears. Missing and short payments are flagged as bank-confirmed arrears and can alert both agency and tenant.
- Per-landlord disbursement statements. Rent, fee, deductions and net paid assembled automatically for each client.
- One platform. The reconciled rent flow also feeds compliant rent reviews under the national rent cap and your RTB registration tracking — one system, one source of truth.
How to get started
- Start your free 14-day trial — no credit card required.
- Add your properties and tenancies with their rent amounts and due dates.
- Connect your bank via PSD2 Open Banking — AIB, Bank of Ireland, PTSB, EBS, Revolut, N26 — in read-only mode.
- Let it reconcile. Payments auto-match, arrears surface in real time, and disbursement statements build themselves.
Frequently asked questions
What is Open Banking rent reconciliation?
It uses a secure PSD2 connection to read your bank transactions and automatically match each incoming payment to the tenancy it belongs to, so you don't reconcile a statement by hand. TenantSync connects to AIB, Bank of Ireland, PTSB, EBS, Revolut and N26, imports transactions on a regular sync cycle, and matches each rent payment to the correct tenancy by amount, reference and timing. The connection is read-only — it can never move money.
How does automatic rent matching work in Ireland?
You connect the account rent is paid into once, through regulated PSD2 Open Banking. TenantSync imports new transactions on each sync cycle and matches every transfer to the right tenancy, comparing what arrived against the rent expected. A full match is marked as received; a missing or short payment is flagged as bank-confirmed arrears. Because it's based on real bank data, matching keeps up continuously rather than only at month end.
Why does reference-based rent matching fail?
Tenants rarely use a clean, consistent reference — they pay from different accounts, round the amount, split it or leave the reference blank — so matching purely on a reference string misses payments and creates false mismatches. TenantSync matches on the whole picture (amount, timing and the tenancy's expected rent), which is far more reliable across a real portfolio and catches short payments a reference match would wave through.
Can TenantSync generate per-landlord disbursement statements?
Yes. Because every rent payment is matched to a tenancy and a landlord client, TenantSync assembles a per-landlord disbursement statement automatically — rent collected, the management fee, contractor deductions and the net paid to the landlord — instead of building it by hand each month. For an agency that turns a painful month-end task into a one-click output per client.
Is Open Banking safe for handling rent?
Yes. Open Banking in Ireland operates under PSD2 and is supervised by the Central Bank. The connection is read-only: TenantSync can see transaction data to match rent, but never sees your online-banking password, cannot move money and cannot initiate a payment. You authorise the connection with your bank and can revoke it at any time. It's the same regulated technology used across European banking apps.